If your maintenance team is still planning week to week—or just reacting to the latest breakdown—you’re leaving money (and uptime) on the table.

A great maintenance strategy isn’t built overnight. It’s built into your calendar, your meetings, your data, and your team’s habits.

Here are a few simple but powerful ways to level up:

Start with a Rolling 12-Month Strategy

Your equipment doesn’t run on a flat calendar. Why should your maintenance plan?

The best teams build a rolling strategy that flexes with production, accounts for seasonal equipment stress, and adjusts monthly using real-world data.

Hold a Weekly Planning Meeting That Actually Works

What does world-class planning look like? It’s short. Focused. Actionable.

You leave with a clear list of priorities, a plan for backlog reduction, and confidence that maintenance won’t disrupt production.

Spend One Hour a Week Reviewing Backlog and Trends

Just one hour a week reviewing completed work and open tasks can reveal:

• Which assets are draining your time
• What’s slipping through the cracks
• Where you’re spending too much without results

Use Failure History to Drive Better Decisions

The best predictor of future failure? Past failure.

Use your CMMS to review recurring issues and adjust PMs, stock parts smarter, and improve training for frontline teams.

Track KPIs That Actually Drive Improvement

“Work orders completed” doesn’t mean much if your equipment keeps failing.

Shift to KPIs like MTBF, % planned vs unplanned work, and schedule compliance—metrics that actually improve reliability.

If you’re not seeing the results you expect, it might not be effort—it might be the system.

Want help building a more adaptive, effective maintenance process?

Let’s talk through what’s working, what’s not, and where we can help.

Just reply to this email and we’ll find a time that works.